|
|
This
page is currently available as a means for the club to have access to club business.
For other AmStaff information, vist the parent
club web site.
Olympia
DFA show in Elma, WA
Members - Constitution and By-laws - Policy Draft
President Becky Dickerson called the meeting to order at 9:35 am at the Timberline Kennel Club show in Centralia, WA.
Members present: Becky Dickerson, Lynne Clements, Kristin Francavilla, Adrian Pooler, Jack Pooler, Carrie Lee, and Karen Herrold.
The minutes of the January 18, 2003 meeting
were approved as published. Secretary, Lynne Clements also read the minutes
of the Board Meeting Minutes from January 31, 2003 and announced that Adrian
Pooler has accepted the
position of Treasurer for the reminder of the term.
Secretary's report: Lynne Clements reported no correspondences for the club.
Treasurer's Report: Adrian Pooler provided
a report of the club's account balance and our outstanding bill to Carrie Lee
for the club's purchase of the AKC AmStaff Breed video and expenses from the
Seattle Breed Information
Booth. Carrie will submit a bill to Adrian for reimbursement.
Committee Reports
August 2003 Show Report: Chairperson, Lynne Clements, reported that Nisqually Kennel Club would be happy to have us for a supported entry on Saturday, August 9, 2003, and that Carol Williams would not be available to judge sweeps for us at that show. Ron Acena was the majority favorite and Lynne will contact him. The application for our regional specialty was sent to AKC by Frances Conner and we are waiting for approval.
Breed Information Booth: Chairperson, Carrie Lee, reported that the Breed Information Booth and the Meet the Breeds Presentation were a huge success. She said the agility demo and tricks preformed were a big crowd pleaser and that our breed had the largest group of spectators!
Carrie also reported that as our club's participation in the Breed Information Booth has grown, we have a need for better group organization for manning the booth and policy on materials presented. Suggestions and discussion included:
Only members scheduled to man the booth be behind the booth. No guests/friends, not a club gathering/social center, not a dog crating area (except dogs belonging to the person(s) currently manning the booth). Be available and look available to the public.
Remember it is a Breed Information Booth and not a puppy sales area. Be discreet. Business cards of members only should be available and if you have puppies or dogs available, let interested persons know they can contact you or other club members. Do not use your time assisting the Breed Information Booth to sell or to appear to be selling puppies. Direct interested people to contact those with puppies after the show or after you have completed your designated time at the booth. This could become an issue with the kennel club sponsoring the event as well. Use common sense.
Materials offered at the booth should be only information about our breed such as, the AKC breed standard, the club flyer, STCA information, member's business cards or other pre-approved information. Presenting materials from other organizations can appear as an endorsement and could create a liability issue for us. Having a policy on materials presented protects us from any assumed obligation to present information at our booth at the request of other organizations.
Lynne Clements suggested that Carrie put together a suggested policy and procedure for Breed Information Presentations, such as the Seattle Breed Information Booth, to cover the discussed information.
Carrie Lee suggested one club book with information about each member be put together to use for the Breed Information Booth as a way to give everyone exposure, simplify the presentation, and provide everyone representation even if not present. We discussed 5-6 double sided pages per person, that they can design. Karen Herrold suggested some sort of suggested format to help people with a layout and some consistency.
Bench Show Decorations: Secretary, Lynne Clements, will contact Margret Lyons and Karen Hirshkorn to see if they are willing to take on the job again this year. They have done a great job in the past and the members present favored them as the committee chairs. (Update: They have declined to do so this year.)
New Business: Board needs to appoint a nominating committee. The board will schedule an IM Board Meeting to appoint the nominating committee and will send out notice to the membership.
Old Business: Carrie Lee reported that she got a scanned copy of the approved logo done by Karen Hirshkorn. She said the logo looks great, but has some shadowing as a result of scanning. Lynne Clements offered to contact Karen and look at the logo to see about applying some touch up with a graphics application for a "electronic" version of Karen's artwork.
Next Meeting: Olympia DFA show in Elma, WA
Meeting adjourned at 10:30 am.
President, Becky Dickerson, call the special meeting of the board to order at 7:14pm via AOL group chat.
Members present: Noel Fall, Lynne Clements, Margret Lyons, Karen Hirshkorn and Kristin Francavilla.
Agenda: Resignation of the club Treasurer, Carrie Lee.
Karen Hischkorn made a motion that the board ask Adrian Pooler to fill in as Treasurer for the remainder of the term. Lynne Clements seconded the vote, vote passed. Lynne will contact Adrian to verify that she will accept the position.
Meeting adjourned at 7:30
Respectfully submitted, Lynne Clements
President Becky Dickerson called the meeting to order at 9:22 am at the Rose City Cluster Show in Portland Oregon.
Members present were: Becky Dickerson, Lynne Clements, Margret Lyons, Karen Hirschkorn, Karen Herrold and Kevin Meling.
The minutes of the previous meeting were approved with the correction that Karen Herrold was not in attendance at that meeting.
President's Report: Becky Dickerson reported that she has received Kevin Meling's resignation as Show Coordinator and Carrie Lee's resignation as treasurer.
Secretary's Report: Lynne Clements reported that she has also received Kevin Meling's resignation as Show Coordinator and Carrie Lee's resignation as treasurer. Lynne reported that she had also been forwarded all of Kevin's correspondences concerning the show planned for August 8 and 9, 2003 at Lacy, Washington and would report during the committee reports.
Treasurer's Report: A report was unavailable at this meeting. Becky Dickerson reported that she knows we have money. Lynne Clements reported that she has received the insurance bill and a check from Carrie Lee to pay the club insurance.
Committee Reports
Show Report: Lynne Clements reported on the judge suggestions submitted for both breed on Friday, sweeps on Friday and Saturday and the judging information that was available from the show hosting clubs. The members present discussed and selected judges from the list.
Old Business:
Lynne Clements presented the policy committee's recommendation and suggested approving the policy as is and deal with changes as we work with it. Karen Herrold made a motion that we accept the policy as published, Kevin Meling seconded the motion. Motion passed with a majority vote.
Logo: Karen Hischkorn said she hadn't made the changes agreed upon yet at the last meeting which was to remove the outline of Washington and Oregon states. She also asked about the legal claim to the logo once given to the club. Karen Herrold stated that once the logo is given to the club, the club owns the logo. Karen Hirschkorn said she wanted to give the logo to the club and hopes the club can continue to stay together.
Lynne Clements also asked about the members' interest in the future of the club. There was discussion about the misunderstandings and the use of e-mail for communicating between members. Lynne reminded the members that e-mail messages are NOT official club business and that a lot of misunderstandings would not occur if that is remembered and messages are not assumed to be official club business. The only official club business is conducted at club meetings and is recorded by the secretary. The only official business outside of those meetings is notice from the secretary that a special meeting is called per procedure and notification is made by the club secretary. Other than that, meeting reminders and, due to the nature of the club, updated meeting times and locations just prior to the scheduled meeting date may be sent, by the secretary. Anything outside of that should be considered to be the casual conversation it should be intended as. Also, committees can communicate via e-mail or any means they find necessary to complete their tasks. The official documentation of that committee is the report made at the scheduled meetings and recorded in the meeting minutes. Following discussion, the members present agreed to at least seeing through to the planned events in August.
New Business
Members discussed the show committee chairperson
vacancy. Karen Herrold made a motion that Lynne Clements take over the task
as she had said she would. Becky Dickerson seconded, passed.
Margret Lyons and Karen Hirschkorn will be on the show committee as Trophy Committee.
Becky Dickerson reported on the Breed Booth and events at the Seattle Kennel Club in a couple of weeks. Carrie Lee is the chairperson. She sent out an e-vite (e-mail invitation) asking people to sign up for a time to "man" the booth. Please contact Carrie for information or to coordinate help as soon as possible.
The next club meeting will be on Saturday, March 8, 2003 at Centralia WA, at the Timberland Valley Dog Fanciers Association Show, following AmStaff ring time.
Meeting adjourned at 10:10 am.
President Becky Dickerson, called the meeting to order at 10:05 at Monroe Washington, Evergreen State Fairgrounds.
Members present were: Becky Dickerson, Adrian Tackett, Jack Pooler, Carrie Lee, Lynne Clements, Margret Lyons, Karen Hirschkorn, Karen Herrold, Kevin Meling, Noel Fall, & Kristin Francavilla.
Minutes of the last meeting were approved as published.
Show
report: Kevin Meling reported that he has received the information from Frances
Conner on the STCA requirements to use their license to hold a show. The STCA
requires that 50 percent of the members of the club borrowing the license be
members of the STCA. No problems are anticipated. The members present discussed
the logistics of holding an independent show at Brush Prairie now that TAO is
not holding a summer show. The All Terrier Association of Western Washington
has invited us to join them at the August show.
A motion was made, seconded and approved to hold our regional specialty in conduction
with ATAWW in August.
A motion was made, seconded and approved to contact the Nisqually Kennel Club
about have a supported entry with sweepstakes the following day. Carrie Lee
will follow up with Nisqally KC.
Kevin handed out a list of judges from the inputs he received and has asked
that everyone list them in their order of preference for both regular classes
and sweeps classes, and send the information to Kevin by Friday, 11-22-02. This
list was generated from the feedback Kevin received previously from his request
for suggestions. E-mail Kevin with your list at yukon@molalla.net. The judges
listed for regular class are Edna Swift, Elaine Young, Elliot Weiss and Vandra
Huber. Sweeps judges are Sharon Fitzgerald, Christine Stephens, Joyce Martin
and Carol Williams.
Carrie Lee, trophy chairperson, reported that trophies are moving along.
Becky Dickerson reported that she is looking into coordination a CGC at the regional show.
Karen Hirshkorn and Margret Lyons reported on two possible seminar opportunities. One would be available during Brush Prairie for a possible Friday evening and one during the regional specialty. A motion was made, approved and passed that Margret Lyons and Karen Hirshkorn chair the education committee. The members present discussed and agreed to support the seminars. Margret and Karen will send more information to Secretary Lynne Clements to send to the members about the seminars discussed. Jack Pooler suggested we consider donating a portion of the seminar income to a rescue. A fee of $35 to $50 was suggested for the July seminar.
Treasurer's report: Carrie Lee reported that after the $50 for the Portland Bench Show bench decoration win that the club now has 531.83 in the account. The club has not received their sweeps money from Portland Kennel Club from the supported entry at Brush Prairie. Lynne Clements will contact Kathy Corbett about the sweeps money.
Logo: Karen Hirshkorn passed around the logo she is working on for the club. The logo included the club name circling an AmStaff head study backed with a rose and the Washington and Oregon States. After discussion, over concern of not wanting to have to change the logo, should we pursue AKC recognition, since our territory would not be allowed to cover both states, the states will be removed for the logo. Karen will present a new logo without the states.
Old Business:
Website: Lynne Clements offered to use some of the space on her site to set
up a club information site to include the membership list, meeting minutes,
By-laws, the pending policy and other club related information so club members
will have access. And, the club will not have postage and printing expense since
all members have Internet access. Members present supported this plan and providing
links from their own sites.
New Business:
Carrie Lee read a letter from Seattle Kennel Club inviting the AmStaffs to do
a "positive public PR presentation". Carrie will send Lynne Clements
a copy of the letter for the members information and club records. A motion
was made, seconded and approved that Noel Fall and Carrie Lee will organize
the presentation at the February Seattle Kennel Club show.
Meeting adjourned at 11:00 am.
President Karen Herrold called the meeting to order at 9:45 AM @ the Country Cousin restaurant in Centralia,WA.
Members present were Karen Herrol,Carrie Lee, Becky Dickerson, Karen Hirschkorn, Margret Lyons, & Kevin Meling.
Guests present: Adrienne Tackett and Jack Pooler.
Secretary's report: minutes for the last meeting were read, corrected and passed.
Treasurer's report: Carrie Lee reports that we have $187.34 in the account.
Commitees
2002 Specialty- Carrie L. - Carrie called AKC because we haven't rec'd a letter
of approval yet. Info was sent to Jim Corbett & Chris Leavy. Carrie will
amke up check list for club specialties (for future referrence) and add "Awards
of Merit" & "Parade of Title holders" to the list.
Brochure- Carrie L. -Brochure was updated before the Sesttle KC show.
Fun Day-Kristin F. & Margret L. -Pawsabilities will take a percentage vs. set fee- other options to be explored.
ATTS-Karen Herrold-discussed the possibility of holding an ATTS trail in conjunction w/a "behavioral" seminar that's being held in Portland.........date?
Logo-Karen Hirschkorn - Karen's working on it........send any ideas her way.
Membership-Second reading of applications for Adrienne Tackett and Jack Pooler done, voted on , and passed......Congratulations to new members Jack & Adrienne.
No more committee reports.
Unfinished Business
Becky Dickerson needs to send out a copy of the policy to general membership
as soon as she receives a copy from Karen Herrold.........then the membership
can be informed of proposed changes and vote on said changes.
New Business
Motion made and passed to spend $60 for trophies at the Sacramento Specialty.
Fun raisers- Carrie Lee to look into Krispy Kreams fundraiser w/ the possibility of doing fundraiser at the Sammamish KC show in August 2002.
No More unfinished business.
Next meeting to be held at the Vancouver KC show, 30 minutes after the judging of BOB at a restaurant to be chosen later.
Motion was made,seconded,
and passed to adjourn the meeting at 10:35 AM.
President Karen Herroldcalled the meeting to order at 12:50 PMat Carrie Lee's house in Ollala, WA.
Members present were Karen Herrol,Carrie Lee, Becky Dickerson, Karen Hirschkorn, Margret Lyons & Kristin Francavilla, & Kevin Meling.
Guests present were Adrian Tackett & Jack Pooler.
Secretary's report: Noel Fall resigned her position as Vice President.
Treasurer's report: Carrie Lee reports that we have $220.06 after paying our insurance.
Old Business
Motion was made that the board meeting minutes for the previous board meeting
be accepted for approval. Motion was seconded and passed.
RCASTC won an award at the Portland Bench Show 12/01.
New Business
Due to vacancies on the board Becky Dickerson, Kevin Meling , and Karen Hirschkorn will temporarily hold the positions of Secretary, Vice-President, and Board member.
2002 Regional Specialty - Frances Connor has rec'd our application and fowarded it to AKC.
Judges (2002 Reg. Spec.) - Frances Connor was asked to judge Sweeps on Saturday & Lydia Castanga.
Carrie Lee to follow up on ribbons for 2002 Regional Specialty - possibly talk to Cathy Corbet (showchair?).
Margret Lyons
and Karen Hirschkorn as trphy committee reported that Eukanuba donated tote
bags and other items.
Policy Committee: Carrie Lee read the copy of the policy that Lynne Clements
sent to Noel Fall (for Noel).
Membership:
Application was read for Adrian Tackett & Jack Pooler (1st reading). Second
readings were done on applications for Marissa Poeshal,Lisa Childress, and Rob
Hancock. These were voted on and accepted.Congratulations all.
Unfinished Business:
Constitution & By-laws - Changes in current wording proposed:
1.Change loocation from Portland area to Seattle /Portland area.
2.Bi-monthly meetings changed to 6 meetings held annually wiyh 1
meeting held in a 2-month period.
Motions were made, seconded, and passed to accept these changes.
Seattle Kennel Club Show 02/02 - club members to participate in "Meet the Breed".
BSL : Club will
have ADOA brochures at the booth in Seattle. Carrie will get copies to have
at the booth.
Carrie also suggested the club joing ADOA as a group and will bring an application
to the next general meeting.
Awards of Merit
an Parade of Title Holders: Motion was made, seconded, and passed to offer these
awards as part of our regional specialty. We will attempt to hold these at the
2002 Specialty, but pending AKC approval, may not be able to start this program
until 2003 .
No More unfinished business.
Next meeting to held in Centralia 03/02.
Motion was made,seconded,
and passed to adjourn the meeting at 3:50 PM.
Becky
Dickerson, President
Noel Fall, Vice President
Lynne Clements, Secretary,
2003 Summer Regional Specialty Coordinator
Adrian
Tackett, Treasurer
Lenny Clements
Sandy Comer
Kristin Francavilla, Bd Member
Karen Herrold
Karen Hirschkorn,
Bd Member
Carrie Lee
Lyons, Margret,
Bd Member
Carol Meling
Kevin Meling,
Ron Preston
Astrid Lawrence
Steve Lawrence
Melissa Poeschel
Jack Pooler
Return to top.
Copyright © 2002, 2003 Rose City American Staffordshire Terrier Club